Joining a RingCentral Meeting hosted by the Council

The Pacific Fishery Management Council uses RingCentral Meeting to host its virtual meetings. Here’s what you need to know to successfully attend and participate in one of our meetings.

Using the RingCentral app (preferred, but does require download and installation)

  1. Download and install the RingCentral app.
  2. Watch the video to get familiar with the controls

Can’t install the application? Join via web browser instead.

We understand that some employers prohibit the installation of software on work machines. If you cannot install RingCentral Meeting on your machine, please join via a web browser. We have found Google Chrome, Microsoft Edge, and Safari on the Mac OS works best.

Limitations of joining via web browser:

  • When joining a Council meeting (this does not apply to any other meetings held via RingCentral) via web browser, you will be in listen-only mode and will not be able to speak or share your screen. If you need to join the Council meeting to participate, please contact Kris Kleinschmidt and we will create a panelist invite for you.
  • The web browser version does not support breakout rooms. This means you may join the meeting, but will not be able to be placed into a breakout room (if used) and must remain in the main session.

Please watch the video to get familiar with the web interface.

I’ve heard I might need a panelist invite. How does it work?

A panelist invite only applies to Council meetings (not advisory body or management team meetings) and is intended for committee members who work for agencies who do not allow the installation of RingCentral a means to connect and communicate with the Council to present a report, PowerPoint, etc. It does not apply for giving public comment. The Council hosts its Council meetings using RingCentral Webinar, a variation of RingCentral Meeting which segregates participants giving presentations from attendees who are listening.

  • If you are using the RingCentral meeting application, you do not need a panelist invite to be able to participate.
  • The only people who need panelist invites are those joining via web browser to give a presentation (public comment requires you to use the RingCentral app)
  • If you will be joining via web browser and will need the ability to speak during the meeting, please fill out our JotForm in advance of the meeting and we will create a panelist invite for you. You will not be able to share your screen, but will be able to communicate.
  • The panelist invite is an automated email from PFMC WEBINAR, and the key information is at the bottom of the invite where the “dial in” instructions are to join via telephone. You will join via web browser first for the visual portion of the meeting, then follow the instructions in the invite to connect via telephone audio, using the unique to you participant ID to join your telephone to the Panelist list to be able to speak. *6 is your command to mute/unmute yourself.

Alternative options: Join using RingCentral Meeting smartphone or tablet app

RingCentral offers an app available in both iOS and Android app stores. Download and install the application to your smartphone or tablet to participate.

Ringcentral logo

You’ll want to make sure you download the RingCentral Meeting application as they offer other products.

Why doesn’t the Council use other platforms that are approved by my organization?

The Council has spent a significant amount of time testing various meeting platforms. Ultimately the decision was made to use RingCentral (which is powered by Zoom) because it met the primary needs of our organization.

The Council’s role is to host transparent and publicly accessible meetings to help facilitate fishery management. To manage these meetings and to ensure we are not victims of “zoom bombs” and other disruptions, it is important that our meeting platform allow us to limit those who can share their screens, unmute themselves, and control screen annotations, etc., while remaining easy for general public use.

We also need a platform with webinar functionality to host our Council meetings so that we can host hundreds of people and segregate panelists from attendees to ensure a smooth meeting flow. We also offer YouTube live streaming during our Council meetings as another way to make it easy to follow the Council process.

The Council continually looks for alternative solutions as products update and change over time in order to find the best platform that works for our mission.

Questions? Want to schedule a test run? Need assistance?

Please contact Kris Kleinschmidt at 503-820-2412 or kris.kleinschmidt@noaa.gov