Council Operations: Briefing Books

Public Comment Deadline – June 2017 Advance Briefing Book

Public comment materials received BY 5:00 pm, Thursday, May 11, 2017, will be mailed to Council members and appropriate advisory bodies prior to the June meeting. This is known as the “Advance Briefing Book Deadline.”

Supplemental Public Comment Deadline

Public comment materials received at the Council office after the May 11, 5:00 pm deadline, but BY 5:00 pm, Wednesday, May 31, 2017 will be included in the supplemental materials distributed to the Council on the first day of the June meeting. This is known as the “Supplemental Public Comment Deadline.”

After the deadline specified above

  • Written comments received after the deadline specified above will not be photocopied and distributed by the Council staff. In these instances, individuals are encouraged to attend the Council meeting and present their testimony orally and in writing.  Written comments submitted in person in support of verbal testimony at the meeting will be made part of the Council’s record for that meeting.  For such late comments, individuals should submit their written comments to Council staff no later than 5 p.m. the day before the corresponding agenda item is scheduled on the Council’s agenda.  These written submissions should include the submitter’s name, the Council Agenda Item Number, and the Council meeting date.  Comments will be accepted in electronic form and hard copy.  Hard copy submissions will be converted to electronic form for distribution.  Council staff will distribute the written comments in electronic form only.  The public should be aware that the Council does not have time to thoroughly review extensive written comments submitted at the meeting.  The Council’s advisory entities may not have a chance to review such comment at all.  The Council will not pay for comments transmitted to the meeting hotel.  Comments submitted that are not in support of oral testimony will be included in the briefing materials for the next Council meeting.

 

How to Submit Public Comments

Written public comments are accepted by the Council via one of the methods described below.  The public is encouraged to submit written comments as far in advance of the meeting as possible, either by mail, fax, or email addressed to pfmc.comments@noaa.gov.  Electronic copies of written testimony is encouraged and preferred as they expedite posting to the Council’s website.   Of course, we accept comments by “snail mail” and fax; please see our “Contact Us” page.

Protocol for Submitting Electronic Slide Presentation and Video Materials at the Meeting

Where to Submit Materials

At the meeting, ALL electronic slide presentation materials are to be submitted to the Council Secretariat office, not to Council staff in the Council chambers. Electronic slide presentations need to be submitted in person to the Council Secretariat office or emailed to Mr. Kris Kleinschmidt; email:  Kris.Kleinschmidt @noaa.gov.

When to Submit Materials

Electronic slide presentations should be submitted no later than 5 p.m. the day before the corresponding agenda item is scheduled on the Council’s agenda. This requirement is to allow time for proper labeling as to Council agenda item, the orderly distribution of material, and so that PowerPoint type files can be loaded on the hard drive of the podium laptop, scanned for viruses, saved and filed in the administrative record, posted on the Council Briefing Book website, and checked to make sure the presentation can run smoothly. Presentations submitted after the deadline run the risk of not being available, and the presenter will need to be prepared to make the presentation verbally.

Protocol Policy

Please see the Protocol Policy on submitting electronic slide presentation materials at the Council meetings for full direction, expectations, and equipment available for use during presentations.

 

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What is a Briefing Book?

The Briefing Book contains brief summaries that provide background for each agenda item, reports and materials for each agenda item, written public comment, and other materials to facilitate Council meetings (varying from hotel floor plans to special informational reports on fishing issues not on the agenda). Council members, Council staff, and chairs of advisory bodies and committees receive a copy of an advance Briefing Book. Because of the size of the Briefing Book and the effort required to create it, Briefing Books are not mailed to the general public. However, Briefing Book materials are available on our “Current Briefing Book webpage”, usually as PDF files, two weeks prior to Council meetings. All materials included in the Briefing Book, including the supplemental material provided to Council members and all reports, handouts, and statements generated at Council meetings, are available at Council meetings, usually on a table located in the hall outside the meeting chamber.

There are two public comment deadlines. The first (and main) deadline is approximately two and a half weeks before the Council meeting. Public comments that are supplied before this deadline are included in the advance Briefing Book. The second deadline, known as the supplemental public comment deadline, is approximately four business days prior to the start of the Council meeting. Public comments  provided by this deadline are given to Council members on the first day of the Council meeting. Comments can be emailed, mailed, or faxed to the Council (please see our “Contact Us” page).

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