Council Operations: Briefing Books
- Public Comment Deadlines
- What is a Briefing Book?
- Current Briefing Book Materials (September 2014)
- Briefing Book Archives
Public Comment Deadline – September 2014 Advance Briefing Book
Public comment materials received BY August 15, 2014, will be mailed to Council members and appropriate advisory bodies prior to the September meeting. This is known as the “Advance Briefing Book Deadline.”
Supplemental Public Comment Deadline
Public comments or materials received at the Council office after August 15, but BY September 3 will be included in the supplemental materials distributed to the Council on the first day of the September meeting. This is known as the “Supplemental Public Comment Deadline.”
How to Submit Comments
Written comments and materials on matters before the Council are accepted by the Council at any time prior to the Supplemental Public Comment Deadline (September 3). If you cannot meet the “Supplemental deadline” and are planning to testify at the meeting, written copies of your comments can be distributed to Council members at the time you testify. Please bring 40 copies to the meeting with the Agenda Item Topic Number in the upper right corner of the front page of each copy. Comments in electronic format are most welcome as they expedite posting to the Council’s website. Please email your comments to: firstname.lastname@example.org. Of course, we accept comments by “snail mail” and fax; please see our “Contact Us” page.
What is a Briefing Book?
The Briefing Book contains brief summaries that provide background for each agenda item, reports and materials for each agenda item, written public comment, and other materials to facilitate Council meetings (varying from hotel floor plans to special informational reports on fishing issues not on the agenda). Council members, Council staff, and chairs of advisory bodies and committees receive a copy of an advance Briefing Book. Because of the size of the Briefing Book and the effort required to create it, Briefing Books are not mailed to the general public. However, Briefing Book materials are available here, usually as PDF files, two weeks prior to Council meetings. All materials included in the Briefing Book, including the supplemental material provided to Council members and all reports, handouts, and statements generated at Council meetings, are available at Council meetings, usually on a table located in the hall outside the meeting chamber.
There are two Briefing Book deadlines. The first (and main) deadline is two and a half weeks before the Council meeting. Public comments and reports that are supplied before this deadline are included in the advance Briefing Book. The second deadline, known as the supplemental deadline, is four days prior to the start of the Council meeting. Public comments and reports provided by this deadline are given to Council members on the first day of the Council meeting. Comments can be emailed, mailed, or faxed to the Council.
After the Council meeting is over, the Briefing Book is combined with all the materials generated or received at the Council meeting and posted on the Council website under Briefing Book Archives. Full Council meeting Briefing Books were first electronically archived in March 2006.