Council Operations: Briefing Books

November 2017 Advance Briefing Book Public Comment Deadline

Public comment materials received BY 5:00 pm (Pacific Time), Thursday, October 19, 2017, will be mailed to Council members and appropriate advisory bodies prior to the November meeting. This is known as the “Advance Briefing Book Deadline.”  You may email your comments to:  pfmc.comments@noaa.gov or send to the Council office.  If your comments contain a PowerPoint or Video presentation, see “How to Submit PowerPoint Presentations or Videos below.

Supplemental Public Comment Deadline

Public comment materials received at the Council office after the October 19, 5:00 pm deadline, but BY 5:00 pm (Pacific Time), Monday, November 6, 2017 will be included in the supplemental materials distributed to the Council on the first day of the November meeting. This is known as the “Supplemental Public Comment Deadline.”  You may email your comments to:  pfmc.comments@noaa.gov or send to the Council office.  If your comments contain a PowerPoint or Video presentation, see “How to Submit PowerPoint Presentations or Videos below.

Public Comment Guidelines “After the November 6, 2017 5 pm” Deadline

  • Comments received after the November 6, 2017 5 pm date specified above will not be photocopied and distributed by the Council staff.
  • For late comments received after the November 6, 2017 5 pm date specified above, individuals need to hand deliver their comments to the Council Secretariat (Bristol Room 3) at the Hilton Orange County/Costa Mesa, no later than 5 p.m. the day before the corresponding agenda item is scheduled on the Council’s agenda. These written submissions should include the submitter’s name, the Council agenda item number, and the Council meeting date.
  • Comments will be accepted in electronic form and hard copy.

The public should be aware that the Council does not have time to thoroughly review extensive written comments submitted at the meeting. The Council’s advisory bodies may not have a chance to review such comment.   The Council will not pay for comments transmitted to the meeting hotel.   Comments submitted that are not in support of oral testimony will be included in the briefing materials for the next Council meeting.

How to Submit PowerPoint Presentations or Videos

Where to Submit Materials

If your comments contain a PowerPoint presentation or video, such PowerPoints and videos need to be turned in no later than 5 pm the day before the corresponding agenda item is scheduled on the Council’s agenda.  PowerPoints and videos must be sent to:  Kris.Kleinschmidt@noaa.gov.

Electronic slide presentations need to no later than 5 p.m. the day before the corresponding agenda item is scheduled on the Council’s agenda. This requirement is to allow time for proper labeling as to Council agenda item, the orderly distribution of material, and so that PowerPoint type files can be loaded on the hard drive of the podium laptop, scanned for viruses, saved and filed in the administrative record, posted on the Council Briefing Book website, and checked to make sure the presentation can run smoothly. Presentations submitted after the deadline run the risk of not being available, and the presenter will need to be prepared to make the presentation verbally.

Protocol Policy

Please see the Protocol Policy on submitting electronic slide presentation materials at the Council meetings for full direction, expectations, and equipment available for use during presentations.

 

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What is a Briefing Book?

The Briefing Book contains brief summaries that provide background for each agenda item, reports and materials for each agenda item, written public comment, and other materials to facilitate Council meetings (varying from hotel floor plans to special informational reports on fishing issues not on the agenda). Council members, Council staff, and chairs of advisory bodies and committees receive a copy of an advance Briefing Book. Because of the size of the Briefing Book and the effort required to create it, Briefing Books are not mailed to the general public. However, Briefing Book materials are available on our “Current Briefing Book webpage”, usually as PDF files, two weeks prior to Council meetings. All materials included in the Briefing Book, including the supplemental material provided to Council members and all reports, handouts, and statements generated at Council meetings, are available at Council meetings, usually on a table located in the hall outside the meeting chamber.

There are two public comment deadlines. The first (and main) deadline is approximately two and a half weeks before the Council meeting. Public comments that are supplied before this deadline are included in the advance Briefing Book. The second deadline, known as the supplemental public comment deadline, is approximately four business days prior to the start of the Council meeting. Public comments  provided by this deadline are given to Council members on the first day of the Council meeting. Comments can be emailed, mailed, or faxed to the Council (please see our “Contact Us” page).

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